About Johns Hopkins
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University Style Guide

Logo Information
The Johns Hopkins University Logo

Divisions of the University — Official Names
The Johns Hopkins University Zanvyl Krieger School of Arts and Sciences
The Johns Hopkins University Carey Business School
The Johns Hopkins University School of Education
The Johns Hopkins University Whiting School of Engineering
The Johns Hopkins University School of Medicine
The Johns Hopkins University School of Nursing
The Johns Hopkins Bloomberg School of Public Health
The Johns Hopkins University Applied Physics Laboratory
The Peabody Institute of The Johns Hopkins University
The Paul H. Nitze School of Advanced International Studies of The Johns Hopkins University

Shortened Forms
a.
In general, use name of school without The Johns Hopkins University.
the School of Nursing
b.
Some divisions use acronyms regularly.
SAIS, APL, KSAS, JHSPH or SPH, WSE
c.
Five divisions have acceptable shortened forms.
SAIS, the Nitze School
the Bloomberg School, the School of Public Health
the Whiting School, the School of Engineering
the Krieger School, the School of Arts and Sciences
the Carey Business School, the Carey School

Acronyms
Some examples:
APL- Applied Physics Laboratory
CSOS- Center for Social Organization of Schools
CTY- Center for Talented Youth
DOGEE- Department of Geography and Environmental Engineering
EP- Engineering for Professionals
IPS- Institute for Policy Studies
JHSPH or SPH- Bloomberg School of Public Health
MSEL- Milton S. Eisenhower Library
JHMI- Johns Hopkins Medical Institutions
SAIS (rhymes with nice)- School of Advanced International Studies
ST Sci- Space Telescope Science Institute

Nonsexist Language
a.
Chairman, chairwoman are acceptable when they refer to specific people; otherwise, use chair.
The chairs met yesterday.
Morris W. Offit, chairman of the board of trustees
note:
At the School of Medicine, heads of departments are usually directors, not chairs.
b.
Avoid using he, him, his to refer to people in general. Either recast the sentence in the plural, alternate between he and she in the text, use the he/she construction, or explain by a sentence in the text that you are using exclusively masculine or exclusively feminine forms to avoid the clumsy he/she construction.

Nondiscriminatory Language
The term "handicapped" should be replaced with "disabled" in all written communications.

Room Numbers
Put room number before building.
146 Gilman, 212 Whitehead, 1016 JHSPH, 113-1 Physiology Building

Italics and Quotation Marks
a.

Italicize titles of books, newspapers, magazines, record albums, movies, plays, works of art, operas and other long musical works, ships, aircraft, spacecraft, satellites.
b.
Use quotation marks for titles of articles, poems, short stories, songs, lectures, and TV and radio programs.
c.
Quotation marks are not needed for course titles.

Spelling and Hyphenation: Cases to Note
a.

Arellano Theater
Billings Administration Building
The Children's Center (formerly Children's Medical and Surgical Center)
Government Publications/Maps/Law Library
Homewood Student Affairs (formerly Homewood Student Services)
Johns Hopkins at Eastern
Johns Hopkins at Mount Washington
Johns Hopkins Bayview Medical Center (formerly Francis Scott Key Medical Center)
Johns Hopkins University-Nanjing University Center for Chinese and American Studies (Hopkins-Nanjing Center)
Zanvyl Krieger Mind/Brain Institute
Kennedy Krieger Institute
McCollum-Pratt Institute
Newbury Auditorium
The Paul H. Nitze School of Advanced International Studies
Engineering and Applied Science Programs for Professionals
Schafler Auditorium
Schapiro House
Shaffer Hall
Wood Basic Science Building
Woods Research Building
b.
The possessive of Hopkins is Hopkins'

Other Points of Style
a.

Serial commas are optional.
John, Henry, and Paul
John, Henry and Paul
b.
Use figures for numbers 10 and higher; write out 1-9.
To form the plurals of figures, add _s_; no apostrophe is needed.
1980s, 20s
c.
Use numbers for ages and percentages.
4 years old, 9 percent
d.
Write out the word "percent," except in charts and scientific copy.
e.
Do not use a comma between month and year.
April 1990.
f.
Use a hyphen between compound modifiers when they precede a noun, except when "very" or any adverb ending in "ly" is part of the compound modifier.
first-year student
frequently asked questions
g.
Use American spellings.
adviser, traveler, counseled, benefited
h.
Commas and periods go inside quotation marks, semicolons and colons outside; question marks and exclamation marks, inside or outside, depending on use.
i.
Don't use a colon to introduce a list unless you use "as follows" or "the following."
The metals excluded were mercury, iron, magnesium.
The following people attended the conference: Jane Smith, Mary White, and Marsha Green.
j.
Use a plural verb with the Medical Institutions.
The Johns Hopkins Medical Institutions are located in East Baltimore.
k.
Use "that" when the clause it introduces is essential to the sentence; do not use commas to set off the clause. Use "which" when the relative clause is not essential to the sentence; use commas to set off the clause.
The figure that you gave me is correct.
The Milton S. Eisenhower Symposium, which is organized entirely by students, is held in the fall.
l.
Do not use commas to set off either Jr./Sr. or a numeral suffix.
William E. Snow Jr. is the treasurer of the university.
Stuart S. Janney III is a member of the board of trustees.

Capitalization
"The" and Hopkins

a.
Capitalize "The" when referring to the university and the hospital because the names under which they were incorporated are The Johns Hopkins University and The Johns Hopkins Hospital.
b.
With divisions, offices, and departments do not capitalize "the" in running copy.
The lecture is at the Johns Hopkins Medical Institutions.
John Hollander is giving a reading for the Writing Seminars.
Grace Goodell is a professor in the Paul H. Nitze School of Advanced International Studies.

The University and the Hospital
Lowercase "the university" and "the hospital" as shortened forms of JHU and JHH.

Divisions of the University
Capitalize proper nouns — long or shortened forms — but not common nouns used alone.
the Bloomberg School of Public Health
the Bloomberg School, Public Health, the school
The Peabody Conservatory of Music
the conservatory
Arts and Sciences, Engineering, Medicine

Campuses
In most cases do not capitalize "campus."
the Homewood campus
the East Baltimore campus
— but —
the Montgomery County Campus

Programs, Centers, Societies, Buildings, Committees, Institutes, Board of Trustees
a.
Capitalize when named.
the Hopkins-Nanjing Center
the Milton S. Eisenhower Library
b.
Otherwise, do not capitalize.
the center, the board, the trustees, the library, the institute

Academic Degrees
a.
Lowercase names of degrees
bachelor of arts, master of arts, doctor of philosophy
bachelor's degree in nursing
master's degree in French

Names and Titles
a.
Capitalize title preceding a name if a person is addressed by that title; otherwise do not capitalize.
Dean Sommers
Professor John Baldwin
treasurer William Snow Jr.
b.
Do not capitalize title used alone, following a name, or modified.
The dean said...
Dr. William C. Richardson, president of the university
Next semester, anthropology professor Sidney Mintz...
c.
Capitalize named professorships both preceding and following a name.
Paul R. McHugh, Henry Phipps Professor of Psychiatry

Department Names
a.
Capitalize names of departments and offices even when the names are flip-flopped.
Department of Electrical and Computer Engineering
Department of History, History Department
Office of Residential Life, Residential Life Office
b.
Do not capitalize "department" when it is preceded or followed by two or more proper nouns.
the departments of French and English
the Computer Science and Cognitive Science departments
note:
This rule applies generally, e.g., Harvard and Princeton universities, Wolman and McCoy halls, the Harvey and Nelson buildings.

The mission of The Johns Hopkins University is to educate its students and cultivate their capacity for life-long learning, to foster independent and original research, and to bring the benefits of discovery to the world.